New research confirms

Over 2,000 employees were polled about their experience in the workplace around office design, culture, and how mobility affects their workday and productivity.

According to PowWowNow’s annual flexible working study, an overwhelming majority of modern workers today (81 percent) want a job that offers flexible working opportunities. Workplace mobility gives employees the freedom – and importantly, the infrastructure – to work from any device across different spaces in the office (and beyond).

There are also real benefits for employers who adopt a mobile workplace strategy. When you consider that assigned desks are only occupied 20% to 40% of the time, companies that offer mobile working options can maximize the use of space and reduce the significant cost of maintaining pricey real estate.

Not surprisingly, the Chargifi study found that the youngest employees (18-24-year-olds), also known as Gen Z, most prefer a workplace that is designed for mobility. Having grown up in a time of seamless communication on the go, it’s natural for this desire for mobility to extend into the workplace. Offering options such as hotdesking (employees are not assigned a desk, rather they are allowed to use any available desk), shared spaces with social hubs, and private quiet spaces, are much more attractive to Gen Z than conventional office design with assigned workspaces.

But first, basic requirements such as convenient access to WiFi and power must be deployed.

To facilitate workplace mobility, the company must address existing connectivity barriers. One of the most important aspects to consider is convenient access to power. Wireless power, the ability to charge a device when it is placed on a wireless charger, instead of carrying plugs, cords and finding spaces near electrical sockets (generally near the floor), throughout the office space will allow employees to take advantage of workplace mobility. Smart wireless power is having wireless charging points connected into other technology, so that you can learn about office space usage and automate tasks for employees.

For employers, smart wireless charging allows companies to make informed decisions about office space utilization and employee mobility. When integrated with workplace management platforms, smart wireless charging can capture real-time data on employee behavior and space availability/usage, giving insights on which meetings rooms are available, for example, and directing employees towards under-utilized facilities.

The study finds nearly 20 percent (18%) of workers agreed the current available technology deployed in the workplace actually hinders their productivity.  If an employee is tied to a dedicated desk, a full 20 percent agrees current workplace tech solutions do not meet their needs and expectations for achieving the greatest productivity during the workday.

When it comes to leveraging technology in workplace design to increase productivity, a very eye-opening stat emerged, nearly half of employees (46%) say it takes them four minutes or longer to setup meeting room technology in order to facilitate meetings in a timely manner, including sharing presentations on screen, finding and plugging in to power outlets and establishing conference calls.

When you consider how many meetings occur for most employees during the average workday, that’s a significant amount of time wasted. In fact, time wasted setting up meeting rooms has cost the US economy somewhere between $70 to nearly $300 billion. Losing 5 percent of the workday due to technical issues equates to 21 minutes of lost productivity per day, 1.75 hours per week, or one full working day per month.

Implementing smart wireless power solutions can introduce efficiencies that reduce time wasted and increase ROI by streamlining tasks. Smart charging spots that connect with other technology could create ‘triggers.’ For example, when an employee enters a conference room and places their phone on charging spot, it could automatically trigger various tasks to happen simultaneously such as turning on the lights, showing the meeting room as occupied, and initiating conferencing software to begin. As the employee leaves and removes their phone from the wireless charging spot, the room recognizes the meeting has ended and initiates the closing of the apps, lights, system.

Key findings of the survey are:

  • More than half (54%) of employees want to work away from their desk to concentrate on tasks and demand quiet zones to think.

  • But only 39% say their office is set-up to allow them to conveniently work away from a specific desk.

  • Almost one-in-five (18%) people with their own desk said insufficient technology hinders their productivity.

  • Additionally, that the youngest employees (18-24-year-olds), most prefer a workplace designed for mobility.

Key takeaways of the survey

Now is a good time to:

  • Audit the status of workplace mobility to uncover new opportunities to engage employees and drive productivity.

  • Design separate and quiet office spaces that will allow employees to find quiet time, as well as open spaces for team collaboration.

  • Find and implement technology solutions that will enable mobility in the workplace, for example, smart wireless charging for convenient access to power on the go.

If you would like to learn more about the survey findings, see more details on the report: